Tuesday, July 12, 2011

Party Checklist and Timeline

Party Planning Timeline

One Month Before:

1. Choose a theme for your party. Party themes make the party much more fun!
2. Create a guest list for your party. Pick the party date, location and start time.
3. Order or buy party supplies and decorations. I suggest shopping around for the best deals and always check dollar bins and Dollar Tree before you pay higher prices elsewhere.

2-3 Weeks Before:
1. Send out the invitations. Ask for regrets.
2. Plan your menu, activities and games that you plan to use.

1 Week Before:
1. Contact the guests that have not responded .
2. Order or bake your cake. If you are making your own, bake it ahead of time, wrap it in cling wrap and freeze it.
3. Make or bake other items that can be made Before hand. This is a big time saver and should be done if possible. Store foods in the freezer.

2-3 Days Before:
1. Buy any remaining food or supplies for the party.
2. Check batteries for the camera or the camcorder.
3. Take out any food you have made ahead of time from the freezer. This allows sufficient time for the food to defrost in the refrigerator.

1 Day Before:
1. Finalize the cake. Either decorate it if you made it or pick it up if you ordered it.
2. Complete all food.
3. Child-proof the area so the party is safe for little ones.
4. Decorate any indoor areas.
5. Prepare any food and beverages that can be prepared the day before.

The Big Day:
1. Decorate any outdoor areas. Do this early in the day, unless there is threat of rain or it is windy.
2. Prepare foods and beverages that could not be made ahead of time.
3. Decide where the gifts should go. If this is a birthday party, have a table or some designated area for the gifts.

Party Supply Checklist
Dinner and Dessert Plates
Dinner and Dessert Napkins
Table Cover
Plastic Cutlery
Thank Yous
Mylar/Latex Balloons
Candles and something to light them with
All "meal" items-- think of all dishes and what you will need (spoons, bowls, platters, etc)
Ice Cream
Bowls for ice cream
Door Sign
Party Extras/Favors
Camera/Film/Charged Batteries
Decorations- streamers, confetti, banners, tents, pennants, etc.
Signs directing guests (and someone to put them up)

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